TITAN ROBOTICS CLUB BY LAWS
1 - Basic Information
2 - Officers, Positions and Procedures
3 - Advisors and Mentors
4 – Head Committee
5 - Dues, Membership and Letters
6 - Voting
1.1 The purpose of the By Laws is to clarify and extend points and issues in the constitution.
1.2 In the event of a contradiction between By Laws and the Constitution, the Constitution shall prevail.
1.3 The Executive Board may change, create, or revoke By Laws at any time. Refer to section 2 for processes.
2.1A Officer Elections will take place between May 1st and May 31st after each robotics season.
2.1B Team Members that wish to run for leadership for the following year must consult the current CEO for the filing process for that year. The members wishing to run must be a student at the International School. In addition, the student must not be graduating before their term of service would be complete.
2.1C A meeting for the purpose of the election process will take place between the above dates. At this meeting, each contestant is given an opportunity to give their speech in front of the Titan Robotics community. 2.1D After every speech is complete, each team member, in accordance with constitution law 8.2, will be given 1 ballot. All votes will be collected by a non-contestant, non-leadership member or mentor that is impartial in the vote. A minimum of 75% of all paid team members must vote. Of these votes, a majority of votes is needed to declare a winner. All new leadership positions will officially begin on June 1 of every year.
2.2A Officer Impeachment. If at any time, any member or leader decides that a leader isn’t completing their duties to expectations… they can file a complaint with any other leader. The 3 leaders not concerned in the complaint will discuss the issue, and if all 3 leaders approve the proposal, the impeach is approved.
2.2B If a leader is impeached, their position becomes available for filing once again. Processes 2.1B,C and D. Dates become immediate.
3.1 Roles of the advisor. The advisor is the liaison between the club and the staff. They are responsible for following the duties declared in ASB guidelines as well as relaying any comments, questions and complaints from the executive board to the appropriate staff area or the principle in a timely matter.
3.2 The role of the mentors is to encourage students to do their best, but not perform tasks for the club unless required by law, or requested or approved by the executive board.
4.1 The Head Committee is a panel of 4 TRC Members that are voted by the TRC active membrship. It is composed of 4 positions that are given the responsibility of running the Build Season. Each position is responsible for getting a mentor for their role. Voting takes the same procedure as the leadership election. Heads election must take place November 25th to December 23rd of the year prior to the build season they are elected for.
4.1.1 The first position of the Head Committee is the Logistics Coordinator. This position is in charge of scheduling meetings as a representative of the other 3 positions. They are also in charge of arranging for robot transportation to the needed locations.
4.1.2 The second position of the build season is the Mechanics Head. This position is responsible for overseeing the building of the robot during the build season. They are also responsible for scheduling build meetings which are reported the logistics coordinator. They are also in charge of arranging members to attend the meetings, and ensuring that everyone who is interested is given an opportunity.
4.1.3 The third position of the build season is the Programming Head. This position is responsible for overseeing the programming of the robot during the build season. They are also responsible for scheduling programming meetings which are reported the logistics coordinator. They are also in charge of arranging members to attend the meetings, and ensuring that everyone who is interested is given an opportunity to attend, or try programming.
4.1.4 The fourth position of the build season is the Strategy Head. This position is responsible for overseeing the strategy and drive teams during the build season. They are also responsible for scheduling drive team and strategy meetings which are reported the logistics coordinator. They are also in charge of arranging members to attend the strategy meetings, and ensuring that everyone who is interested is given an opportunity. This position is automatically the Drive Team Coach, unless prevented by FIRST rules for that season. They will work with the leadership to choose the Drive Team and prepare the Drive Team for competition.
Terms for Heads Committee mebers end on the final day of April following the term of the Heads Committee members.
5.1 All membership dues must be collected by the school cashier. A receipt must be given to the CFO by the school cashiering system before the membership becomes active. In addition, all membership forms must be completed on the robotics website and papers requiring signatures need to be filed with the CAO before the membership becomes active.
5.2 A member must complete the 5.1 duties before becoming able to attend off-school-campus robotics related activities and meetings. Including, but not limited to, Build Meetings and Field Trips. In addition, people can not attend more then 3 regular on-campus TRC meetings before activating their membership.
5.3 Lettering requirements will be determined by the executive board, and posted on the website, within 1 (one) week of the letters being distributed at the banquet and reception each June.
6.1 All voting requirements are determined in section 2. 6.2 In the event of a vote being needed to make any club decision. The executive board will determine whether it will be a leadership vote or a club vote, or both. The voting process is described in section 2.
By-Laws Copyright © Titan Robotics Club. Subject to revision without notification.